Privacy Policy | UQ APS Inc.

At the Association of Postgraduate Students Inc. (APS), accessible from http://www.uqaps.org, we prioritise the privacy of all individuals interacting with us. This Privacy Policy outlines the types of personal information we collect, how we use it, the steps we take to protect it, and your rights regarding that information. If you have any questions or need further information about our Privacy Policy, please contact us at [contact email].

Scope of this Privacy Policy

This Privacy Policy applies to all personal information collected by APS, whether collected online through our website (http://www.uqaps.org), offline through paper forms, in-person interactions, phone calls, or any other channels. It describes how we manage personal information in connection with all our activities and services.

Who We Are

The Association of Postgraduate Students Inc. (APS) is a student-led organisation dedicated to supporting postgraduate students. Our website address is http://www.uqaps.org. This Privacy Policy explains how APS manages personal information collected through various means, including online and offline methods, and in connection with the services we provide.

Our Commitment to Privacy

APS is committed to protecting the privacy of individuals' personal information. We ensure that all personal information is collected, used, disclosed, and stored in accordance with the Australian Privacy Principles as set out under the Federal Privacy Act 1988 (Cth).

What is "Personal Information"?

"Personal Information" refers to any information or opinion (whether true or not, and whether recorded in a material form or not) about an individual whose identity is apparent or can reasonably be ascertained from the information or opinion.

Collection of Personal Information

APS may collect personal information from you in various ways, including but not limited to:

When you visit our website, register on the site, subscribe to our newsletter, respond to a survey, or fill out a form.
During in-person events, meetings, or through paper forms.
Through phone calls or other direct communications.
As part of other activities, services, features, or resources we provide.

The types of personal information we may collect include, but are not limited to, your name, email address, phone number, postal address, academic information, and any other information you voluntarily provide.

Use and Disclosure of Personal Information

The personal information we collect will only be used and disclosed for the purposes for which it was provided or as otherwise permitted by law. This may include:

Processing bursary applications, event registrations, and other services.
Communicating with you regarding our services, events, and other updates.
Disclosing information to external service providers engaged by APS to perform functions on our behalf, such as IT service providers and email marketing service providers.

APS ensures that any external party receiving personal information treats it confidentially and in accordance with the Federal Privacy Act 1988 (Cth).

Email Communications

If you have subscribed to receive email communications from us, we may use your contact details to send newsletters, marketing emails, or invitations to APS events and seminars. You may opt out of receiving such communications at any time by following the unsubscribe link in the emails or by contacting us directly.

Accessing and Correcting Your Personal Information

You have the right to request access to the personal information we hold about you. We will handle all requests for access in accordance with the Australian Privacy Principles. In most cases, we will provide access; however, we may deny access in certain circumstances as outlined in the Privacy Act. If access is refused, we will provide you with the reasons for our decision.

If you believe any personal information we hold about you is inaccurate, incomplete, or not up to date, please contact us, and we will take reasonable steps to correct it.

Security of Personal Information

APS takes reasonable steps to protect the personal information we hold from misuse, interference, loss, unauthorised access, modification, or disclosure. We employ a range of physical, electronic, and managerial procedures to safeguard the information we collect, both online and offline.

Data Retention

We will retain your personal information only for as long as necessary for the purposes outlined in this Privacy Policy or as required by law. Once your information is no longer needed, we will take reasonable steps to de-identify or securely delete it.

Third-Party Websites

Our website may contain links to other websites not operated by us. We are not responsible for the privacy practices of those websites and encourage you to review the privacy policies of any third-party websites you visit.

Changes to This Privacy Policy

APS reserves the right to modify this Privacy Policy at any time. Any changes will be posted on this page with an updated effective date. We encourage you to periodically review this policy to stay informed about how we are protecting your personal information.

If you have any questions or concerns about our Privacy Policy or the use of your personal information, please contact us at postgrad@uqaps.org.

Effective Date

This Privacy Policy is effective as of 01/01/2024.