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Project Funding

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APS offers funding to support initiatives led by UQ postgrads.

When we consider applications, we look for projects that:

Are student-led and support current postgrads
Show good use of funds and value for money
Provide evidence of planning
Fit within UQ policies and relevant legislation

This helps us make sure funding is used fairly and effectively for the benefit of all postgrads.

Applicant Details

Are you applying on behalf of:*

Yourself

Accredited Club

Organisation

Your Role

Student, volunteer, club executive etc.

Full Name*

First Last

Main Contact Email*

UQ Student Number

Name of organisation, school, club or group*

Q1. Does the initiative benefit current UQ postgraduate students?

Yes

Other

Q2. Is the initiative student-led (planned and delivered by current UQ students)?

Yes

Other

Q3. Can you provide a simple proposal and budget?

Yes

Other

Q4. Do you agree to comply with UQ and APS policies and relevant legislation?

Yes

Other

Project Basics

Project Title*

Expected number of UQ postgraduate students who will benefit*

Expected total number of UQ students who will benefit*

Primary Goal of the Activity*

Choose one that best fits your project

Growth (career + academic development)

Community (social connection + peer support)

Wellbeing (mental health, equity, advocacy)

Project Description (max 100 words)*

Who is the intended audience?*

HDR students, coursework postgraduates, international postgraduates, postgraduate parents/carers, a specific school/faculty, all postgraduates, other.

Dates and Venue

Start Date

DD slash MM slash YYYY

Start Time

Hours

Minutes

AM/PM

End Date

DD slash MM slash YYYY

End Time

Hours

Minutes

AM/PM

Where will the activity take place?

Is it on a UQ campus?

St Lucia Campus

Herston Campus

Gatton Campus

Dutton Park Campus

Other

Which building/room?

Activity Support

Is another organisation co-funding or co-hosting your activity?

Yes

Please provide details on who is providing support and the amount you are receiving

Will you provide catering/food items to attendees?

Yes

Share details your catering/food plan

e.g. dietary needs, provider, cost per head

Can students with a disability participate?

If not, explain any barriers (e.g. stairs, limited seating, inaccessible venue) and what you’ll do to improve access.

High Attendance

Is your activity expected to attract a large crowd?*

Yes

What is the venue’s maximum capacity?*

How many event marshals/volunteers will be present?*

e.g. ticketing, registration desk, sign-in sheet, QR check-in.

First aid kit available*

Yes

Travel or Transport

Will you organise transport for participants?*

This does not include participants making their own way to the venue.

Yes

Other

Which transport provider will you use?

How will you track attendance during travel?

e.g. roll call

Do you have an emergency contact list for participants?

Physical Activity

Does the activity involve any physical activities?*

Yes

Who will supervise or instruct participants?*

What safety briefing or precautions will you provide?*

Will a first aid kit be on site?*

Alcohol

Does the activity involve the provision or consumption of alcohol?*

APS funding cannot be used to purchase alcohol unless expressly approved in writing. Events involving alcohol must comply with venue, UQ and legal requirements.

Yes

How will alcohol be provided?

You are supplying the alcohol

Alcohol will be supplied by a licensed venue

Which licensed venue will be hosting the event?

Higher-Risk Activities

Does the activity involve higher-risk elements?*

Examples: water activities, animals, sport/physical activity, heat exposure, large crowds, minors, travel, alcohol, equipment, chemicals, off-campus activity.

Yes

Other

Please describe the activity and potential risks.

What steps will you take to minimise these risks?

Budget Breakdown

Budget breakdown:*

Optional: Upload a budget spreadsheet

Max. file size: 50 MB.

Total Project Cost ($)*

Please enter a number greater than or equal to 0.

Average Cost Per Person ($)*

Please enter a number greater than or equal to 0.

How much are you requesting from APS ($)?*

Please enter a number greater than or equal to 0.

Payment Processing

How would you like APS to process your funding?

Direct grant payment to my organisation

Reimbursement after I pay

APS pays a supplier directly

Other

Will you provide an invoice for this grant?

Yes, I will provide an invoice.

No, I will not provide an invoice.

Other

Please upload receipts to the reimbursement form after the event has finished:

REIMBURSEMENT FORM

Bank Details

The account where funds will be deposited.

Only complete this section if it is relevant to your funding request. Otherwise, continue to the next section.

Bank Account Holder Name

BSB Number

Account Number

Branding Recognition

As this initiative is supported by APS funding, we ask that our contribution is appropriately acknowledged. This could include displaying the APS logo, incorporating APS branding where relevant, or providing other reasonable visibility opportunities. Please ensure you use the correct APS logo:

APS Main Logo

I understand that APS support must be acknowledged where reasonable, and I will use the current APS logo/branding provided.

Yes

Confirmation

Add any other relevant files

e.g. receipts, invoices, files

Drop files here or

Max. file size: 50 MB.

By submitting this form, I confirm that the information provided is accurate to the best of my knowledge. I understand that APS funding, if approved, must only be used for the approved purpose. I agree to provide receipts, invoices, photos, attendance information, feedback, or other reasonable evidence if requested. I understand that APS may request repayment if funds are misused, unspent, unsupported by evidence, or used for a materially different purpose without prior approval.*