Minutes of the Special General Meeting 07 November 2023 at 5pm Minutes of the Annual General Meeting 23 November 2023 at 12pm

Fuel Reimbursement Form Your Position Select First Name Last Name Email Address Name of Initiative/Activity Starting Address Destination Address Distance Travelled (Km) Date of Initiative/Activity Total Reimbursement ($) If you have any relevant documents: Document Upload supported file (Max 15MB) Image Upload supported file (Max 15MB) Submit

Ambassador's Leaderboard Xuanyu Qin Janvi Gupta Qiupin Guo Ajit desigan Yuliang Zhang Arjun Arpit Jonathan lall Parinitha vijaygopal Nithya Nancy Kwok Anne Ni Nisrina Qotrunnada Priyanith Keo Saurabh Kumar Singh Barikisu Alhassan Jangu Candida Amalraj Hanzhu（Hannah）He Veda Mahambrey Srilakshman Gnanavelan Sally Lin Alagammai Cheuk Wun Chan Ng Ke Chen Shan Yi Rui Qian Laura Franco Adarsh Anil Kumar Shalmalee Juikar Yuqi Zhang Tiara Rachmawati Claudia maya indraputri Ichsana Widya Arifin Nur Hidayat Pranav Naik Mohammed Suhail Hussain Reza Aabha Shekhawat Man Hou JIAWEI XU Haixin Zhang Harsha Thandrangi Haixin Zhang Shaktika Malhotra Tzu-Hsi Edith Lin Lakshmi Meena Gayatri Ayontika De Md junaate kawser Amber Wang Chian Grace Hana Purwanto Jamie jing Luanlin Xu ZhiYu Wang ZHEN XU Chermaine Chan Freya Reshma Vibhaa Tangutur Chandrasekar Yuwei Li Jia Naveen Kumar Perumalsamy Aditya Gopal Krishna Catherine Mungkaje Md junaate kawser Veda Mahambrey Xueyun Zhang Yuqing Zhao Yamini Mohini Devi Sunaina Shyamsunder Jaju Devanshi Tyagi Ruchira Dalvi Prisha Kwatra Shleshma Dhakal Yuxuan Feng Kartika Tyagi Keshav Aggarwal Aishwarya Moorkoth Zihao Wang

History & Past Leaders The Association of Postgraduate Students is the peak student representative organisation for postgraduate students at UQ – simple enough. Founded in 2011 to unite the variety of postgraduate clubs, societies and informal groups exist around UQ, APS exists to encourage a postgraduate community, promote postgraduate wellbeing and provide a voice for postgraduate students at UQ. On Wednesday 18 May 2011, the UQ Association of Postgraduate Students was formed, to provide UQ postgraduate students with a central organisation to administer postgraduate governance issues (appoint representatives to central committees, communicate between postgraduates in different schools, and convey issues and concerns to the university). At midday on Tuesday 7 June 2011, the inaugural Annual General Meeting of the UQ Association of Postgraduate Students was held for the purpose of electing an executive (consisting of Chair, Vice-Chair, Secretary, and Treasurer) for the association. 2023 Saumya Jain Co-President Jeryn Chang Co-President 2022 Will Triste Acting-President Michelle Ocriciano President 2021 Ricky Lee Co-President Betty Lin Co-President 2020 Christian Rizalli President 2019 Selene Cannelli President 2018 Selene Cannelli President 2017 Gustavo Chamusca de Azevedo Co- President Partha Narayan Misha Co- President 2016 Anna Safonova President 2015 Aleen Kajur President 2014 Amanda Acutt Chair 2013 Roberto Fragoso Chair 2012 Michael Bergin Chair

2024 Careers Expo - Company Registration Join us for this year’s Careers Expo, organised by the Association of Postgraduate Students and the University of Queensland Union. This event provides a unique platform for students to connect with industry professionals and explore various career pathways and job opportunities. ​ Location: The University of Queensland, St Lucia Campus, Brisbane Date: 5th November, 2024 ​ By participating in the Careers Expo, your organisation will: ​ Elevate Your Profile : Stand out among a diverse audience of students, staff, and industry professionals. Gather Insights : Receive valuable feedback to enhance recruitment strategies and talent acquisition pipelines. Showcase Opportunities : Highlight your organisation’s products, services, and career opportunities. Scout Talent : Interact with students to identify potential candidates for your organisation. Inspire Growth : Support students in their career development and professional growth. Engage with students from various academic fields and increase your brand's visibility while advertising positions to UQ students. With over 1,000 attendees in one day in 2023, we anticipate twice as many students in 2024. Don't miss this opportunity to shape the future of your workforce! ​ ​ ​ 1. Company Information: Company Name Industry/Sector Company Website ABN Which description best suits your organisation? * Direct Employer Agent for Employer Professional Association Other What type of students are you aiming to engage? Research Postgraduate Coursework Postgraduate Undergraduate All Students Please provide a brief overview (1 - 2 sentences) of your organisation that can be used in event promotional materials. 2. Contact Information: Your Name Best Contact Email Best Contact Number 3. Stall Information: What Study Disciplines is your organisation looking to engage? Business, Economics and Law Humanities, Arts and Social Sciences Health and Behavioural Sciences Engineering, Architecture and Information Technology Medicine Science Please select the relevant partnership tiers: * Standard Partner: $600 + GST Premium Partner: $1000 + GST Platinum Partner: $1800 + GST If suitable, please attach any marketing materials e.g. logos, posters, flyers: Upload Link 1 Document Upload Upload supported file (Max 15MB) Image Upload 1 Image Upload Upload supported file (Max 15MB) Upload Link 2 Document Upload Upload supported file (Max 15MB) Image Upload 2 Image Upload Upload supported file (Max 15MB) Submit

Planning your activities First name* Last name* Your Position* Email* Event Name* Event Description* Who is leading the event?* Proposed location of the event* Date and time of the event* Month : AM Budget of the event* List all the required things you need for the event How many volunteers do you need, if any?* What will be the tasks for the volunteers? Do you need a Humanitix ticket page? (Tickets can be paid or free)* Yes No Ticket Price (if applicable) How many tickets will be available? Do you require graphics?* Yes No List what you want on the graphics File upload Multi File Upload Submit

External Funding Proposal Form The APS External Funding Program offers financial support to UQ postgraduate students and their supporters for extracurricular activities. This funding helps postgraduates achieve their goals while enriching both their academic experience and the broader university community. Funding and Support Opportunities Choose Your Funding Request Category* Project Support Funding Application (For External Organisations, Individuals, and APS-Accredited Clubs) Club Membership-Based Funding Submission T-Shirts and Pull-up Banners Submission Submit

Enhance your journey As a UQ postgraduate student, you’re automatically part of the vibrant APS community, committed to enriching and supporting your academic journey. Register for free to strengthen your connection with APS. Networking Opportunities Professional Development Advocacy and Support Social Events ​ You're part of a group that understands your journey and is here to support you every step of the way! First name* Last name* Email* UQ Student Number (8 digits)* Faculty, School or Institute* What is your current PROGRAM LEVEL? * Higher Degree by Research (PhD, MPhil etc.) Postgraduate Coursework (Masters, MD, Diploma etc.) Undergraduate (Bachelors etc.) Other When are you expected to GRADUATE? * Sem 2, 2024 Sem 1, 2025 Sem 2, 2025 Beyond 2025 Are you an INTERNATIONAL or DOMESTIC student?* Domestic International What CAMPUS are you usually based? * St Lucia Gatton Herston Dutton Park Other Would you like to VOLUNTEER for APS in the Ambassador Program? * Yes, sign me up! No, thanks. Maybe later. Do you consent to registering with APS Inc. and agree to abide by its constitution, bylaws, rules, and policies, including the respectful treatment of all members? By registering, you also acknowledge that APS Inc. holds public liability insurance in accordance with its policy. Submit Instagram Feed @aps.uniqld Tag us in your pics #uqpostgrad

Reimbursement Request First name* Last name* Your Role/Position * To which portfolio does the spending apply? e.g Gatton * What was the purpose of this purchase? e.g. Movie Night* Bank Account Name* BSB* Account Number* Signature. I confirm the information is accurate, approval was obtained, and the expenses are for organisational purposes.* Upload Image I confirm I have a copy of the receipt which has the following:* Place of Purchase e.g. Coles Transaction date Itemised list of items with prices Total amount with GST Receipt/Transaction ID Add Receipts* Upload File Submit