Privacy Policy ​ At the Association of Postgraduate Students Inc. (APS), accessible from http://www.uqaps.org , we prioritise the privacy of all individuals interacting with us. This Privacy Policy outlines the types of personal information we collect, how we use it, the steps we take to protect it, and your rights regarding that information. If you have any questions or need further information about our Privacy Policy, please contact us at [contact email]. Scope of this Privacy Policy This Privacy Policy applies to all personal information collected by APS, whether collected online through our website (http://www.uqaps.org ), offline through paper forms, in-person interactions, phone calls, or any other channels. It describes how we manage personal information in connection with all our activities and services. Who We Are The Association of Postgraduate Students Inc. (APS) is a student-led organisation dedicated to supporting postgraduate students. Our website address is http://www.uqaps.org . This Privacy Policy explains how APS manages personal information collected through various means, including online and offline methods, and in connection with the services we provide. Our Commitment to Privacy APS is committed to protecting the privacy of individuals' personal information. We ensure that all personal information is collected, used, disclosed, and stored in accordance with the Australian Privacy Principles as set out under the Federal Privacy Act 1988 (Cth). What is "Personal Information"? "Personal Information" refers to any information or opinion (whether true or not, and whether recorded in a material form or not) about an individual whose identity is apparent or can reasonably be ascertained from the information or opinion. Collection of Personal Information APS may collect personal information from you in various ways, including but not limited to: When you visit our website, register on the site, subscribe to our newsletter, respond to a survey, or fill out a form. During in-person events, meetings, or through paper forms. Through phone calls or other direct communications. As part of other activities, services, features, or resources we provide. The types of personal information we may collect include, but are not limited to, your name, email address, phone number, postal address, academic information, and any other information you voluntarily provide. Use and Disclosure of Personal Information The personal information we collect will only be used and disclosed for the purposes for which it was provided or as otherwise permitted by law. This may include: Processing bursary applications, event registrations, and other services. Communicating with you regarding our services, events, and other updates. Disclosing information to external service providers engaged by APS to perform functions on our behalf, such as IT service providers and email marketing service providers. APS ensures that any external party receiving personal information treats it confidentially and in accordance with the Federal Privacy Act 1988 (Cth). Email Communications If you have subscribed to receive email communications from us, we may use your contact details to send newsletters, marketing emails, or invitations to APS events and seminars. You may opt out of receiving such communications at any time by following the unsubscribe link in the emails or by contacting us directly. ​ Accessing and Correcting Your Personal Information You have the right to request access to the personal information we hold about you. We will handle all requests for access in accordance with the Australian Privacy Principles. In most cases, we will provide access; however, we may deny access in certain circumstances as outlined in the Privacy Act. If access is refused, we will provide you with the reasons for our decision. If you believe any personal information we hold about you is inaccurate, incomplete, or not up to date, please contact us, and we will take reasonable steps to correct it. Security of Personal Information APS takes reasonable steps to protect the personal information we hold from misuse, interference, loss, unauthorised access, modification, or disclosure. We employ a range of physical, electronic, and managerial procedures to safeguard the information we collect, both online and offline. Data Retention We will retain your personal information only for as long as necessary for the purposes outlined in this Privacy Policy or as required by law. Once your information is no longer needed, we will take reasonable steps to de-identify or securely delete it. Third-Party Websites Our website may contain links to other websites not operated by us. We are not responsible for the privacy practices of those websites and encourage you to review the privacy policies of any third-party websites you visit. Changes to This Privacy Policy APS reserves the right to modify this Privacy Policy at any time. Any changes will be posted on this page with an updated effective date. We encourage you to periodically review this policy to stay informed about how we are protecting your personal information. Contact Us If you have any questions or concerns about our Privacy Policy or the use of your personal information, please contact us at postgrad@uqaps.org . Effective Date This Privacy Policy is effective as of 01/01/2024.

UQ Oncology (UQOnc) UQ Oncology Society (affectionately known as UQOnc) unifies like-minded individuals with a passion for all things cancer-related. We aim to promote research, raise funds, and ultimately improve care and outcomes for those living with or afflicted by cancers of all forms. We provide academic, social, and career-specific opportunities for medical and allied health students. ​ Since the first descriptions on ancient papyrus in 3000BC, to the latest innovations of CRISPR and immunomodulators, medicine has faced few contenders as formidable as cancer. The University of Queensland’s Oncology Society offers students an important opportunity to gain an appreciation for the challenges, breakthroughs and future of cancer. Our events include: – Grand Rounds discussions of a variety of cancer topics. – Presentations from experts in oncology, including allied health, researchers, surgeons, medical oncologists, radiation oncologists and patients. – Fundraising events. – Networking and career opportunities. ​ UQOnc members gain a holistic understanding of what cancer represents in the present day, the challenges remaining in the field and how we, as students and future health professionals can continue to help fight medicine’s greatest battle. ​ This club was founded by final-year medical students in Toowoomba. Now the current UQOnc team is spread across Queensland. Most discussion and/or presentation-based events will occur electronically via Zoom, while fundraising events and networking opportunities will occur in person in the Brisbane region. ​ We encourage all students interested in Oncology to join our society, regardless of degree. Our current members range from students in medicine, nursing, occupational therapy to education, law, engineering and mathematics. Instagram Feed @aps.uniqld Tag us in your pics #uqpostgrad

QAAFI Student Association (QSA) QSA is the student association for the Queensland Alliance for Agriculture and Food Innovation (QAAFI), a UQ research institute supported by the Queensland Government and a global leader in agriculture and food science research in subtropical and tropical production systems. The QAAFI Student Association was created to connect and support all QAAFI students based across different campuses and to enrich their social, academic and professional experience while undertaking a research degree. ​ The QAAFI Student Association (QSA) mission is to establish a community of support for both domestic and international students undertaking research projects at all levels across the four research centres within QAAFI: Animal, Horticultural, Crop, and Nutrition and Food Sciences. As an organised student society we advocate for the continuous improvement of the student’s research experience and provide advice regarding student matters. With more than 100 students distributed across different UQ campuses and different geographic locations we aim to create a sense of community and inclusion especially for those undertaking remote postgraduate studies. We also are strong advocates for having a balanced social/work life and mental health. Hence, we will be continuously organising social gatherings, sport activities and engagement activities that not only enrich our networking skills but also that can potentiate our career opportunities as part of an important agricultural and food science research institute. JOIN QSA Instagram Feed @aps.uniqld Tag us in your pics #uqpostgrad

School of the Environment SEPA ​ The University of Queensland School of the Environment Postgraduate Association (UQ SEPA) works to foster research and social connections among postgraduate students within the School of the Environment. It will do so through meetings, social events, and an annual conference where students can present their research in a friendly environment. This Club also hopes to foster mentorship among new and old students to promote successful research and collaboration within the school. ​ The University of Queensland School of the Environment Postgraduate Association (UQ SEPA) works to foster research and social connections among postgraduate students within the School of the Environment. It will do so through meetings, social events, and an annual conference where students can present their research in a friendly environment. This Club also hopes to foster mentorship among new and old students to promote successful research and collaboration within the school. These goals will be reached through regular weekly events, such as the School of the Environment Rooftop Drinks, Environment Postgraduate Conference, and morning tea meet-and-greets for new students. It will also aim to collaborate with the school to both introduce students to resources already provided and advocate for the needs of students that are not currently being met. Instagram Feed @aps.uniqld Tag us in your pics #uqpostgrad

MOVIE WORLD ADVENTURE TEAM LEADERS Please choose a team for the Movie World trip. Once a team is full, that option will no longer be available, but don’t worry—you don’t have to stay with your team throughout the day. The teams are mainly for organising bus seating (we have three buses booked), for having a designated point of contact on the day, and to ensure everyone, especially those new or alone, feels welcome and included. You are not obligated to remain with your team or team leader throughout the day. TEAM A Bhavana Gundam TEAM E Yuqi Liu TEAM B Zore Chen TEAM F Muthu Arunachalam TEAM C Buyan Nergui TEAM G Akash Roy TEAM D Derek Joel George TEAM H Naveen Pallapothu Your first name* Your last name* UQ Student Number* Please select your preferred team from the options below.* TEAM A: Bhavana Gundam TEAM C: Buyan Nergui TEAM D: Derek Joel Geroge TEAM E: Yuqi Liu TEAM G: Akash Roy TEAM H: Naveen Pallapothu Submit

UQ Committee Nominations Shape the postgraduate experience at UQ by serving on university committees. As an APS representative, you'll advocate for your peers, influence decisions, and gain leadership experience. Nominate yourself today and help shape the future of UQ! First name* Last name* Email* UQ Student Number* Program of Study e.g. Master of Business* Domestic or International Student: * Domestic International Why are you interested in being a student representative? (Briefly describe your motivation for serving on a committee)* Can you commit to attending all scheduled committee meetings (typically 6 meetings per year) and preparing for each one?* Yes No Have you previously served as a representative on any committees or student groups? (Please describe your role and contributions)* What are the key issues affecting students that you would like to bring attention to on the committee?* Is there a specific committee or general area of interest that you would like to nominate yourself for? If not, please leave blank. I acknowledge that, if selected as a student representative, I will adhere to all APS policies and university regulations. I commit to representing the views and interests of the student body with fairness, integrity, and accountability. I understand that failure to attend committee meetings without providing a valid reason will result in my replacement as a representative. Submit

Buggy Check-In Driver Name* By submitting this form, you acknowledge that you have read, understood, and agree to comply with the terms and conditions listed below. Submit Eligibility : The driver must hold a valid and appropriate driver's license in Queensland. The driver must be at least 18 years of age. Safety Requirements : The driver must adhere to all road rules and regulations applicable within Queensland. The driver must wear a seatbelt at all times while operating the golf buggy, if available. Passengers must also wear seatbelts, if available, and must remain seated while the buggy is in motion. The buggy must not be operated under the influence of alcohol, drugs, or any other substances that impair the driver’s ability to operate the vehicle safely. Operational Guidelines : The buggy must only be driven on designated paths, roads, or areas where its use is permitted. The maximum speed limit for the golf buggy must not exceed the posted speed limits or 25 km/h, whichever is lower. The driver must not operate the buggy in a reckless or dangerous manner. The buggy must not carry more passengers than it is designed to hold. Damage and Liability : The driver is responsible for any damage to the buggy, property, or persons that occurs as a result of their operation of the vehicle. The driver agrees to indemnify and hold harmless the organisation or entity providing the buggy against any claims, damages, or liabilities arising from the use of the golf buggy. Prohibited Uses : The buggy must not be used for racing, stunts, or any unauthorised commercial purposes. The golf buggy must not be driven on public roads unless explicitly allowed by local regulations. Maintenance and Care : The driver must report any mechanical issues or damages to the buggy immediately to the responsible authority. The buggy must be returned in the same condition it was received, with all accessories intact. Termination of Use : The organisation or entity providing the buggy reserves the right to terminate the use of the buggy at any time if these terms and conditions are violated. Failure to comply with these terms and conditions may result in disciplinary action, including but not limited to, the loss of buggy privileges. Acknowledgment : By signing this form, you acknowledge that you have read, understood, and agree to comply with the above terms and conditions.

Eligibility Requirements: Must be enrolled as a postgraduate student at UQ. Must be a current member of APS. Previous leadership experience within APS is an advantage but not mandatory. Nominee Information: Select the Position * Deputy President First name* Last name* UQ Student Number* Email* Phone* Address* Degree* Faculty, School or Institute* What is your current PROGRAM LEVEL? * Higher Degree by Research (PhD, MPhil etc.) Postgraduate Coursework (Masters, MD, Diploma etc.) Undergraduate (Bachelors etc.) Other When are you expected to GRADUATE? * Sem 2, 2024 Sem 1, 2025 Sem 2, 2025 Beyond 2025 Are you an INTERNATIONAL or DOMESTIC student?* Domestic International What CAMPUS are you usually based? * St Lucia Gatton Herston Dutton Park Other Please briefly outline your involvement with APS or other student organisations:* Please provide a brief statement explaining why you believe you would be a great fit for the role. Focus on leadership skills, contributions to the postgraduate community, and vision for APS.* Nominator 1 Details: Full Name* UQ Student Number* Email Address* Please add your nominator's signature* Signature of Nominator Nominator 2 Details: Full Name* UQ Student Number* Email Address* Please add your nominator's signature* Signature of Nominator Declaration: I hereby confirm that I meet the eligibility requirements for the role I have applied. I understand that the nominee (if successful) will be required to fulfill the responsibilities outlined in the APS Constitution and by-laws. I acknowledge that the nominee will be expected to work closely with the other APS committee members, and other relevant stakeholders. Signature Clear Submit

Planning your activities Postgrad Art Prize 2024 Submission Guidelines and Requirements This year, the APS Postgrad Art Prize Ceremony will be held at the W Hotel Brisbane whilst also hosting a virtual gallery online. ​ Due to the delicate nature of collecting original artworks, and to make the Art Prize more accessible, only digital copies of artworks will be accepted. ​ This means if you have created a 2D or 3D work of art you will need to take a photograph of your work. Please ensure that you are submitting a clear photograph of your work as we will be displaying these on our website, digital brochure and at the Postgrad ball. For the Ceremony, the artwork will be professionally printed onto A2 paper for display at W Hotel, so ensure you comply with the dimensions listed below. If your artwork does not meet the A2 size requirement it may be cropped in the printing process. ​ Minimum artwork upload dimensions are 1190 x 1683px (or equivalent to A2: 420 x 594 mm) Minimum quality 300dpi Can be landscape or portrait ​ Artist Statement: Your artists statement must be 170 words max File types: We accept file types of JPG, JPEG, PNG Maximum file upload of 10mb APS does not take responsibility for low-quality submissions if they do not meet the minimum requirements. Working files: To streamline the pre-selection process, please upload any working files that demonstrate you created your artwork. Examples include photos taken while painting or making your piece. If submitting a photograph, you can provide additional images from the same location. For digital artwork, consider uploading the working files. This step is optional. However, if you don’t provide proof of creating your artwork, you may be contacted during pre-selection to supply it quickly. If you can’t upload your working files due to size restrictions, please email them to postgrad@uqaps.org after submitting your application. First name* Last name* Email* UQ Student Number* Current Degree* I hereby certify that this artwork is entirely my own original creation and has not been copied or reproduced from any other source. Signature* Upload Image File upload* Upload File Submit Postgrad Art Prize 2024 Terms and Conditions ​ By participating in the APS Postgrad Art Prize 2024, you are subject to the following terms and conditions: Eligibility: This competition is open exclusively to currently enrolled University of Queensland postgraduate students. APS Staff (including casual student staff members), Board, Representative, and Faculty Council members are ineligible to participate. Entry Limitation: Each student is allowed only one entry. Entries must be submitted using the entrant’s University of Queensland student email address. Submission Period: Entries will be accepted between August 15th, 2024, and September 5th, 2024. Late or misdirected entries will not be considered. Artwork Requirements: Entrants must affirm that they are the sole creators of their artwork, produced within the preceding 12 months (Aug 2023-Sep 2024) including the submission period. Only original, non-AI generated, still artwork suitable for printing on paper will be accepted. Video entries or QR codes are not permissible and will result in disqualification. Use of stock images or clip art will be cause for disqualification. Collaboration: Entrants are allowed to collaborate on an artwork, however, all collaborators must be current post-graduate students at the University of Queensland. Details will be checked of any additional collaborators. If successful through the selection process, only x1 ceremony ticket will be provided per artwork, plus x1 guest (total x2 tickets) Submissions Process: All submitted artworks will undergo a pre-judging process which will involve a review by a panel to determine which artworks proceed to the final judging phase. Only artworks that successfully pass through the pre-judging process will be included in the Art Prize. Finalists will be selected based on images and information submitted by the entrant. The decision of the pre-judging panel is final and not subject to appeal. Authenticity Verification: All submitted artworks will undergo individual review for authenticity. Entrants may be required to provide verification upon request. Failure to comply will result in disqualification from judging and forfeiture of prize money. Communication Responsibility: Entrants are responsible for monitoring their email, including spam folders, for communication related to their submission. Failure to respond within the specified timeframe will render the submitted artwork ineligible for prizes and may be excluded from the exhibition. Final Decision: The decision on winning entries is final, and no correspondence will be entered into. Content Guidelines: Entries deemed offensive or inconsistent with APS values will be rejected. Copyright and Usage Rights: Entrants retain copyright to their artwork. By participating in the APS Postgrad Art Prize 2024, entrants grant APS permission to display and publish entries (or part thereof) on its website, other platforms, and for promotional purposes. APS also receives a perpetual, non-exclusive license to use photographs of the artwork for non-commercial purposes across all APS media. Sales Program: If you choose to submit your original artwork for consideration as “for sale,” you acknowledge and agree that any sales discussions, pricing negotiations, and final transactions initiated after APS has provided you with the contact details of any interested parties will be at your sole discretion and will not involve APS. You agree to bear the responsibility for setting the terms, and conditions, and finalizing the sales of your artwork. APS shall not be liable for any disputes or damages arising from or related to the sales process. By participating in the “for sale” program, you agree to indemnify and hold APS harmless from any claims or losses associated with the sale or purchase of your artwork Disqualification: APS reserves the right to exclude entries or withdraw prizes if entrants fail to meet the Entry Requirements or abide by these Terms and Conditions. Prize Eligibility: Students are eligible for prizes only if they attend the ceremony or if a APS pre-approved delegate attends on their behalf. Each accepted submission will receive one ticket for the artist and one ticket for one additional guest to the Award Ceremony. Contact For queries please email postgrad@uqaps.org